Tag: productivity

Liked My biggest productivity mistake by Tim HarfordTim Harford (timharford.com)

nstead of handing down yet more tablets of stone, let me reflect on my own productivity mistakes. My biggest problem is that I always have too many projects on the go. Columns, book chapters, speeches and podcast scripts vie for my attention. This is not without its advantages. Variety is fun, as well as offering some protection from the vicissitudes of a career in the media. Projects cross-fertilise each other and if you get stuck on something, you can switch to something else that is equally worthwhile. Many of the great artists and scientists have been inveterate slow-motion multitaskers.

…

My second productivity confession is that I respond to email too quickly. I realise that risks being a humblebrag, along the lines of “my biggest weakness is that I work too hard”. But it’s not difficult to be responsive to email: all that is required is a simple filing system and a willingness to make decisions.

Source: My biggest productivity mistake by Tim Harford

Bookmarked Slack Is the Right Tool for the Wrong Way to Work by Cal Newport (The New Yorker)

We’re simply not wired to monitor an ongoing stream of unpredictable communication at the same time that we’re trying to also finish actual work. E-mail introduced this problem of communication-driven distraction, but Slack pushed it to a new extreme. We both love and hate Slack because this company built the right tool for the wrong way to work.

Cal Newport continues his discussion about email and productivity tools, taking a dive into the world of Slack, explaining why it is the answer for the wrong problem.
Bookmarked The Rise and Fall of Getting Things Done by Cal Newport (The New Yorker)

Cal Newport on the 43 Folders blogger Merlin Mann; the late productivity expert Peter Drucker; the author David Allen’s “Getting Things Done” method; and why G.T.D. doesn’t address the anxiety and inefficiency associated with e-mail overload, a phenomenon that knowledge workers experience in the office.

Cal Newport reflects upon the history of productivity hacks, from Druker’s management by objectives to Merlin Mann’s Inbox Zero, and suggests that individual actions are not enough. As most of us lack the power and control of our processes, we instead require management intervention.

In software development, for example, it’s widely accepted that programmers are most effective when they work on one feature at a time, focussing in a distraction-free sprint until done. It’s conceivable that other knowledge fields might enjoy similar productivity boosts from more intentional assignments of effort. What if you began each morning with a status meeting in which your team confronts its task board? A plan could then be made about which handful of things each person would tackle that day. Instead of individuals feeling besieged and resentful—about the additional tasks that similarly overwhelmed colleagues are flinging their way—they could execute a collaborative plan designed to benefit everyone.

I think the biggest challenge with this is as much about mindset as it is about process. It is interesting to consider this alongside discussions around distributed leadership.

Bookmarked How to Stay Productive When the World Is on Fire by Alan Henry (Wired)

It feels impossible to get anything done right now. Here’s how to keep your head above water—without falling into the busy trap.

Alan Henry provides some tips for surviving the current pandemic, such as taking deliberate breaks, setting clear boundaries, use technology to structure your time, and self compassion and care. My only concern is that such boundaries are not as easy to create when the circumstances are ad hoc, rather than intentional.

via Doug Belshaw

Replied to https://mrkapowski.com/2020/05/11074.html by Chris M.Chris M. (mrkapowski.com)
I love this Chris. The pandemic has run havoc through my workflows and productivity. I have found myself consume a lot of podcasts, but not necessarily reading and responding to many posts.

Another response that I liked was this from Ben Collins.

Bookmarked Seeking the Productive Life: Some Details of My Personal Infrastructure—Stephen Wolfram Blog by Stephen Wolfram (blog.stephenwolfram.com)

I could talk about how I lead my life, and how I like to balance doing leadership, doing creative work, interacting with people, and doing things that let me learn. I could talk about how I try to set things up so that what I’ve already built doesn’t keep me so busy I can’t start anything new. But instead what I’m going to focus on here is my more practical personal infrastructure: the technology and other things that help me live and work better, feel less busy, and be more productive every day.

There are many that document their workflow, but not many go to the depth and detail as Stephen Wolfram. What stands out to me is how deliberate he has been about everything and for so long. A useful reminder that there are always opportunities if we are willing.
Replied to 10 Productivity Tips For Teachers (And Students) (Primary Tech by Kathleen Morris)

Not all strategies are for everyone. I like hearing tips and workflows from others but it’s up to you to decide what will work for you.

I really like your point Kathleen that not every strategy works for everyone. The thing that I would add to that is that not every strategy that works for you will work every time.

In my new role I really had to think hard about what strategies I use to stay productive. This was working until I changed teams and subsequently work. Being a lot more collaborative and involving a centralised response system, I have tried (and failed) a number of strategies to make it all work for me. One approach was to create a Google Sheet, which was organise into categories and had a status column which allowed me to prioritise.

I liked this setup as it allowed me to easily change the statuses and add links to further information. The issue is that it involves a lot of doubling up between systems.

In the end, I am getting what needs to be done completed at the moment, but I am still looking for something more productive.

Liked Work-life balance is actually a circle, according to Jeff Bezos (Doug Belshaw's Thought Shrapnel)

All of the most awesome people I know have nothing like a work-life ‘balance’. Instead, they work hard, play hard, and tie that to a mission bigger than themselves.

Whether that’s true for the staff on targets in Amazon warehouses is a different matter, of course. But for knowledge workers, I think it’s spot-on.